March 2 is the deadline for employers to file directly with OSHA their 300A and two other reports—Forms 300 and 301.
OSHA provides in-depth information regarding filing the form 300A. Below, is a summary of important requirements taken from their website to help navigate the filing requirements.
Many employers with more than 10 employees are required to keep a record of serious work-related injuries and illnesses. (Certain low-risk industries are exempted.) Minor injuries requiring first aid only do not need to be recorded.
This information helps employers, workers and OSHA evaluate the safety of a workplace, understand industry hazards, and implement worker protections to reduce and eliminate hazards -preventing future workplace injuries and illnesses.
COVID-19 can be a recordable illness if a worker is infected due to performing work-related duties. However, employers are only responsible for recording cases of COVID-19 if all of the following are true:
- The case is a confirmed case of COVID-19 (see CDC information on persons under investigation and presumptive positive and laboratory-confirmed cases of COVID-19);
- The case is work-related (as defined by 29 CFR 1904.5); and
- The case involves one or more of the general recording criteria set forth in 29 CFR 1904.7 (e.g., medical treatment beyond first aid, days away from work).
Maintaining and Posting Records
Keep in mind, records must be maintained at the worksite for at least five years. Each February through April, employers must post a summary of the injuries and illnesses recorded the previous year. Also, if requested, copies of the records must be provided to current and former employees, or their representatives.
Who needs to file:
Only a small fraction of establishments is required to electronically submit their Form 300A data to OSHA. Establishments that meet any of the following criteria DO NOT have to send their information. Remember, these criteria apply at the establishment level, not to the firm as a whole.
- The establishment’s peak employment during the previous calendar year was 19 or fewer, regardless of the establishment’s industry.
- The establishment’s industry is on this list, regardless of the size of the establishment.
- The establishment had a peak employment between 20 and 249 employees during the previous calendar year AND the establishment’s industry is not on this list.
How to file:
OSHA provides a secure website that offers three options for data submission. Users can manually enter data into a web form or upload a CSV file to process multiple establishments at the same time. Those using automated recordkeeping systems will have the ability to transmit data electronically.
- View the CSV instructions for submission of:
- Download a CSV file template for submission of:
- Download a CSV sample file for submission of:
- View the API technical specifications for:
We’re Here to Help
The current reporting requirements can be confusing and difficult to follow. It’s important to stay up to date to avoid unnecessary OSHA fines and penalties. If you need help meeting this filing deadline, contact us today.
We can help with:
OSHA CONSULTING BUNDLE – Written directive/policy on requirements which can be either a corporate policy or a site-specific policy.
OSHA TRAINING – We offer Open Enrollment Classes, Online Courses, and Private Company Sponsored Classes made available at your convenience.
If you have concerns about your workforce and coronavirus, please contact us today to learn about steps you can take to protect yourself, your family, and your employees.