Workplace Safety Handbook with OSHA Requirements next to A First Aid Kit, Respirator Face Piece, Hart Hat, and Safety Gloves

A Quick Guide on OSHA Safety Requirements

Weeding through letters of interpretation or researching OSHA standards for a quick answer can eat up precious time. This is why UASC’s safety consultants and training department wanted to provide you with a quick reference guide on our most commonly asked OSHA reporting, recording, and training questions.

Breaking Down What OSHA Wants

OSHA can be ambiguous in what they want in some cases. This is done intentionally so that workers have the most protection possible. However, there are some things that are black and white for employers to follow to help ensure the minimum requirements are being met. It’s important to ensure that your company is operating as safely as possible and our team is ready to help provide you with written health and safety plans (HASP), training, consulting, or a safety manager. In the meantime, here’s the bare minimum.

Companies are required to have a written safety program no matter what sector or industry they’re in. These help their employees work in the safest manner possible, and, per OSHA, must include the following topics:

  • Emergency Action Plan (EAP)
  • Fire Prevention Plan
  • Hazard Communication Program (HazComm)
  • Personal Protective Equipment (PPE)
  • Lock-out/Tag-out (LOTO)

Beyond this, established safe work practices are required for all tasks. Additional written plans or supportive documentations may be required, which depends on the task(s), duties, or environment. A professional safety consultant can easily walk you through these steps to ensure full compliance, but this is a great starting point.

Simplifying Company Safety Plans

There are also required written safety programs when they’re applicable to your company’s work environment. If your employee’s job requires them to use any of the following, then you need to have a written safety plan.

  • Respirator Program
  • Bloodborne Pathogens Plan (BBP)
  • Firearm Safety Program
  • Firearm Range Safety Program
  • Aerial Lift Program
  • Trench Safety Program
  • Permit Required Confined Spaces Program
  • Asbestos Management Plan
  • Hearing Conservation Program
  • Arc Flash Program

Maintaining Up-to-Date Training Certifications

Once the safety plans and programs are written, you now need to teach them to your employees to ensure full understanding and compliance. Some of these areas require specific training to ensure full compliance, which often comes with a required “retraining” date to ensure all employees have a refresher to maintain the information. Should you make any of your policies, even if they just had the training a few weeks ago, then a new training session needs to happen to ensure complete compliance. Many companies choose to hire a third party instructor to deliver the content to their employees so that it’s coming from an outside source who has experience with OSHA regulations and training, such as UASC.

TopicFrequency
Asbestos Cement Pipe (water/sewer)Every 5 Years
Bloodborne Pathogens (BBP)Annual
Fire Extinguisher Annual
Forklift Training (PIV or PIT) Every 3 Years
Hazardous Waste Annual
Hearing ConservationAnnual
Respirators Annual

*An OSHA 10 or 30 Hour course does not satisfy job-specific training as it is simply an overview and not specific to job tasks. Looking to fulfill your training needs? Visit our calendar full of upcoming public courses, or check out our online and private course catalogs.

In addition to written safety manuals/policies and job specific training, inspections play a key part in keeping a worker safe. These inspections need to happen prior to each use with proper documentation, showing it’s been completed and the condition of the item is noted. OSHA requires the following items to always be routinely inspected and removed from service if they’re deemed damaged in any way.

Routine Inspections

Chains and SlingsFire Extinguishers
Cranes/HoistsLadders
Electrical GFCIMachine Guard
Emergency Detection
(lights, alarms, monitors, etc.)
Emergency Supplies
(First Aid, AED, eyewash, etc.)
Personal Arrest Fall ProtectionVehicles and Equipment

OSHA Assistance and Resources

These lists are provided as a courtesy to help understand what is required of companies per OSHA and OSHA may change their requirements at any time; thus, it is always important to have a safety consultant on hand to ensure complete compliance. Please feel free to reach out to us with any questions you may have regarding your safety manuals, policies, training, or inspections by visiting our website or giving us a call (774-302-4305). Providing a safe work environment ensure your employees go home to their families each day.

Worker using fall protection gear as a safety precaution he learned in em 385 training

UASC filling in EM385 FP Training lack in Northeast

It’s a training requirement that has hit many construction supervisor or project manager’s site; yet, it still seems to be one of those trainings that is not widely offered, even here in the Northeast. The United States Army Corps of Engineers (USACE) has a 900-page manual that outlines the safety regulations for their job-sites, with many of the requirements being a bit stricter than OSHA regulations. Every contractor and subcontractor on a UASCE-overseen job-site must have at least one person who is trained and competent on the specifics buried within those 900 pages of their Engineer Manual (EM) 385-1-1. There’s no getting out of it.

PM’s Need for EM 385 Training

Given the amount of daily phone calls we receive from PMs who need the training ASAP in order to return to work, the UASCE has become more stringent on ensuring this training is completed. They are also doling out some hefty fines as well as issuing stop orders until the mandates are met – especially if you don’t have designated safety personnel on-site. Thankfully, we have several highly competent and trained construction professionals who have poured over the complete 900 pages and have designed a training program that ensures compliance. Our EM 385 Compliance training, often referred to as 24 Hour Competent Person Fall Protection, is one of our most sought out trainings – often after being kicked off a job site. Those same trainers are able to also assist on meeting the requirements of having a Site Safety and Health Officer (SSHO) and Quality Control Manager, Quality Assurances Manager (QA/QC) on-site quickly.

Federal Bid Requirement

If you’re planning on bidding on a federal contract that takes place in Massachusetts, Vermont, New Hampshire, Connecticut, Rhode Island, New York and New Jersey or on any of the bases listed below, be sure to reach out to us to secure your training. This will no doubt save your company money, fines, and lost work-time and make you the star employee of the week. We can promise you that somewhere, tucked away in the fine print, the USACE requires you to have at least one person training in EM 385, 24 Hour Competent Person Fall Protection on your site at ALL times. There aren’t any loopholes or fast-talking yourself out of the requirement. It also doesn’t exempt you from following OSHA regulations and our course clearly outlines the differences between the two. Because of this, we strongly recommend that all persons in our EM 385 training also have completed their OSHA 10 Hour Construction training. For an added peace of mind, we strongly recommend you train multiple employees to ensure that you always have someone available in case of injury, illness, or time off requests.

We’ve clocked thousands of hours of training on this topic at various bases and our experts can help your team members understand the complexities of the UASCE requirements, ensure their fall arrest systems are safe and in compliance, and know their responsibilities on a job site.

Projects on Bases

If you have any upcoming projects in VT, NH, MA, RI, CT, NY or NJ at any of these bases*, be sure to call us today to secure your training dates or SSHO and/or QA/QC needs:

Massachusetts

Barnes Air National Guard Base, Westfield, MA
Otis Air National Guard Base, Buzzards Bay, MA
Hanscom Airforce Base, Bedford, MA
Westover Air Reserve Base, Chicopee, MA
Fort Devens, Devens, MA
AIRSTA Cape Cod, Buzzards Bay, MA
AIRSTA Salem, Salem, MA
Aviation Station Ten Pound Island, Gloucester, MA

Rhode Island

Quonset Point Air National Guard Station, North Kingstown, RI
NS Newport, Newport RI

Connecticut

Marine Safety Center Marine Base in Groton, CT
Research And Development Center Coast Guard Groton, CT
Coast Guard Academy in New London, CT
Naval Submarine Base New London in Groton, CT

New York

Fort Drum Army Base in Jefferson, NY
Fort Hamilton Army Base in Brooklyn, NY
US Military Academy Army Base in West Point, NY
Watervilet Arsenal Army Base in Watervilet, NY

New Jersey

McGuire Air Force Base in New Hanover, NJ
Fort Dix Army Base in Burlington, NJ
Fort Monmouth Army Base in Monmouth, NJ
Picatinny Arsenal Army Base in Morris County, NJ
Loran Support Unit Coast Guard Base in Wildwood, NJ
Training Center Cape May Coast Guard Cape May, NJ
NWS Earle Navy Base in Colts Neck, NJ
NAES Lakehurst Navy Base in Lakehurst, NJ

*This is not a complete list of military bases

To sign up for an EM385 24 Hour Fall Protection Training Class, visit our website. To sign up for the next public class offering at United Alliance Services Corporation, visit our online calendar. For more information, call 774-302-4305.

Man in a hardhat standing inside a warehouse

Assisting Mass Municipal Agencies in Preparing for the 2019 OSHA Requirements

Updated OSHA Compliance with MGL has begun!

Here is a simple one-pager on how United Alliance Services can help get you into compliance!

OSHA Safety Training for Municipalities & Schools

Beginning February 2019, public employees are required to provide OSHA safety training and maintain OSHA compliance with job sites and safety training.

OSHA – UASC Training for MUNICIPALITIES:

  • Address the OSHA training requirements specific to each department
  • Training standards help municipalities perform jobs safely reducing worker comp, medical leave times, and injuries on the job.
  • Choose up to six electives that best suits your team members.
  • We maintain copies of all training’s, so if your system is compromised, we have a backup.
  • We’ll notify you when refreshers need to be renewed, so it’s one less thing to fall through the cracks.
  • We have developed the training programs allowing you to focus on your area of expertise

Click here for OSHA Safety Training for Municipalities!

OSHA – UASC Training for SCHOOLS:

  • Experienced OSHA safety regulations instructors
  • Help school employees perform their jobs safely by outlining first-hand, real-life scenarios
  • You choose the sessions that best suit your team members as you know them best
  • We maintain backup copies of all training documentation
  • Notifications when refreshers need to be renewed
  • We have developed the training programs, which is our area of expertise, to allow you to focus on your area of expertise – running an efficient school system.

Click here for OSHA Safety Training for MA Schools!

Record Keeping

Prior to the new law, the public sector was exempt from maintaining an OSHA 300 log. The MA Department of Labor Standards (DLS) now states that you only need to provide your OSHA 300 log when an inspector or the Bureau of Labor Statistics requests to see it.

The best practice is to maintain an OSHA 300 log.

OSHA 300 Log for MA Public Sector

An OSHA 300 log is used by private sector employers with more than 10 employees to maintain a record of injuries and illnesses that took place and are referred to as a “recordable”.

All of the recordables are documented, but each record also needs a form 301 completed, which details the injury/illness.

A recordable includes any work-related illness and/or injury that results in:

• Fatality
• loss of consciousness, missed work, restricted work, transfer to a lower-risk job
• medical treatment beyond first aid
• diagnosis of a work-related cancer, chronic irreversible disease, fractured or cracked bones/teeth, and punctured eardrums
• any drugs being prescribed or taken at prescription strength

Needle-sticks and sharps injuries, medical removal, hearing loss, and tuberculosis have special recording criteria.

Man in a hardhat standing inside a warehouse

Adjusted OSHA Penalties for 2019

OSHA has increased the maximum fines

The maximum fines are now $132,598 per violation for willful or repeated violations for a company, and $13,260 per violation for serious, Other-than-Serious, and Posting violations.

Companies can have multiple violations from one OSHA inspection

For repeated violations, it doesn’t matter that the violation happened at another location of a company.  It is a repeated violation when one location has been issued the violation and a different branch has the same violation.

Failure to abate Violation

The penalty is increased to $13,260 per day beyond the abatement date.  For this reason, it is important to correct OSHA violations and document it back to them with the paperwork that they provide. Then be sure that the corrections are maintained.
For help monitoring job sites, please call United Alliance Services because we conduct documented safety audits of company workplaces and job sites as part of stand-alone auditing services and our annual packages.
For more info on this click here!
Man in a hardhat standing inside a warehouse

Assisting Mass Municipal Agencies in Preparing for the 2019 OSHA Requirements

Updated OSHA Compliance with MGL has begun!

Here is a simple one-pager on how United Alliance Services can help get you into compliance!

OSHA Safety Training for Municipalities & Schools

Beginning February 2019, public employees are required to provide OSHA safety training and maintain OSHA compliance with job sites and safety training.

OSHA – UASC Training for MUNICIPALITIES:

  • Address the OSHA training requirements specific to each department
  • Training standards help municipalities perform jobs safely reducing worker comp, medical leave times, and injuries on the job.
  • Choose up to six electives that best suits your team members.
  • We maintain copies of all training’s, so if your system is compromised, we have a backup.
  • We’ll notify you when refreshers need to be renewed, so it’s one less thing to fall through the cracks.
  • We have developed the training programs allowing you to focus on your area of expertise

Click here for OSHA Safety Training for Municipalities!

OSHA – UASC Training for SCHOOLS:

  • Experienced OSHA safety regulations instructors
  • Help school employees perform their jobs safely by outlining first-hand, real-life scenarios
  • You choose the sessions that best suit your team members as you know them best
  • We maintain backup copies of all training documentation
  • Notifications when refreshers need to be renewed
  • We have developed the training programs, which is our area of expertise, to allow you to focus on your area of expertise – running an efficient school system.

Click here for OSHA Safety Training for MA Schools!

Record Keeping

Prior to the new law, the public sector was exempt from maintaining an OSHA 300 log. The MA Department of Labor Standards (DLS) now states that you only need to provide your OSHA 300 log when an inspector or the Bureau of Labor Statistics requests to see it.

The best practice is to maintain an OSHA 300 log.

OSHA 300 Log for MA Public Sector

An OSHA 300 log is used by private sector employers with more than 10 employees to maintain a record of injuries and illnesses that took place and are referred to as a “recordable”.

All of the recordables are documented, but each record also needs a form 301 completed, which details the injury/illness.

A recordable includes any work-related illness and/or injury that results in:

• Fatality
• loss of consciousness, missed work, restricted work, transfer to a lower-risk job
• medical treatment beyond first aid
• diagnosis of a work-related cancer, chronic irreversible disease, fractured or cracked bones/teeth, and punctured eardrums
• any drugs being prescribed or taken at prescription strength

Needle-sticks and sharps injuries, medical removal, hearing loss, and tuberculosis have special recording criteria.

2019 written in sparklers

New Year’s Eve Safety Tips

New Year’s celebrations are exciting & fun, but it is important to stay safe. These actions can help save your life or someone else’s!

Drive Safe

Responsibility – It is estimated that 10,000 lives are claimed each year from drunk driving crashes.

  • If you will be drinking, plan on not driving. Plan an UBER/LYFT or find a designated driver ahead of time. Drive Sober or Get Pulled Over.
  • If someone you know has been drinking, do not let that person get behind the wheel. Take their keys and arrange a sober ride home.
  • Contact local law enforcement if you should see an impaired driver on the road

Winter Weather – be prepared for New England Winters!

See Something, Say Something

Report anything suspicious by dialing 9-1-1 or contact the local police department.

  • Suspicious activity such as questioning security measures of buildings or operations beyond curiosity
  • Unusual items or situations, unattended bags, or vehicles parked in odd locations

Firework Safety

Fireworks are illegal in MA without a license. Leave the fireworks to the professionals. This includes sparklers!

Click here to find local firework displays where you can enjoy these safely!

Man in a hardhat standing inside a warehouse

UASC @ The MMA Annual Meeting & Trade Show

To conclude our series of blogs, we are excited to announce our attendance to The MMA Annual Meeting & Trade Show 1/18/19 – 1/19/19!

Blog #1
Blog #2
Blog #3

Updated MGL with OSHA compliance

In correspondence to the updated MGL Chapter 149, section 6 1/2 we are here to answer any questions.

On March 9, 2018, Massachusetts rolled out an updated MGL Chapter 149, section 6 1/2 to include reference to OSHA regulations, updating the law written before OSHA’s inception. It has left public sector employers scrambling to figure out exactly how they are affected and how to quickly get into compliance within the short time frame provided. The updated law helps clarify the responsibilities of public sector employers, which is enforced by the Massachusetts Department of Labor Standards (DLS), while giving everyone less than a year to become in compliance.

The MMA Annual Meeting & Trade Show

This the largest regular gathering of Massachusetts local government officials. This show features educational workshops, nationally recognized speakers, awards programs, a large trade show, and an opportunity to network with municipal officials from across the state.

Shortly after this, the new Massachusetts Department of Labor Standards’ safety training mandates on the public sector will be enforceable and United Alliance Services Corporation is ready to connect with you. We have already secured our booth at the tradeshow to answer questions you may have about the new mandate and how your department will be affected. Our consultants have decades of experience with OSHA safety standards and can easily apply them to various departments to ensure the best training is delivered.

Our safety consultants and training department have weeded through the requirements and have pulled together a blog series to shed some light on the changes, help you determine the training you need, and bring your department into compliance.

We have created custom packages for municipalities and schools that are budget-friendly, easy to deliver, and satisfies the requirements:

OSHA Safety Training for MA Schools

OSHA Safety Training for Municipalities

Please stop by our booth #712 to learn more!

 

uas-business-analysis-opt1

OSHA Log for MA Public Sector

In continuance of our blog series..

Record Keeping

Prior to the new law, the public sector was exempt from maintaining an OSHA 300 log. The MA Department of Labor Standards (DLS) now states that you only need to provide your OSHA 300 log when an inspector or the Bureau of Labor Statistics requests to see it.

The best practice is to maintain an OSHA 300 log.

OSHA 300 Log for MA Public Sector

An OSHA 300 log is used by private sector employers with more than 10 employees to maintain a record of injuries and illnesses that took place and are referred to as a “recordable”.

All of the recordables are documented, but each record also needs a form 301 completed, which details the injury/illness.

A recordable includes any work-related illness and/or injury that results in:

• Fatality
• loss of consciousness, missed work, restricted work, transfer to a lower-risk job
• medical treatment beyond first aid
• diagnosis of a work-related cancer, chronic irreversible disease, fractured or cracked bones/teeth, and punctured eardrums
• any drugs being prescribed or taken at prescription strength

Needlesticks and sharps injuries, medical removal, hearing loss, and tuberculosis have special recording criteria.

 

architect in a building construction site

Updated MGL with OSHA compliance

The law has been updated to contain phrases of OSHA compliance since it was written prior to OSHA inception. OSHA will continue to oversee federal and private entities.

The Mass DLS will oversee the Massachusetts Public Sector while following the general duty clause and practices outlined by OSHA. Neither supersede each other.

Mass Department of Labor Standards

DLS administers health and safety inspections of public sector workplaces. The update clarifies the obligations of public sector employers.

Hefty fines are issued if corrective orders for infractions are not addressed within a specific time frame.

All DLS inspections are scheduled except for higher-risk sites labeled as “imminent” inspection sites where active trenches, aerial lifts operations, and roofing are active.

Defining Public Sector

The public sector workplace is anyone overseen by the Commonwealth: courts, municipalities, state agencies, counties, towns, commissions, and educators from public & private schools and colleges.

The requirements are to ensure workers are able to perform jobs safely and in compliance with OSHA regulations.

A checklist has been issued by the commonwealth to provide guidance.

Injury Reporting

If you have a public sector workplace injury that causes a death, amputation, loss of an eye, loss of consciousness, or inpatient hospitalization, call 508-616-0461 within 24 hours to report the injury.

Keep an updated OSHA 300 log.

Call us at 877-399-1698 if you need training on record keeping or check out our public training schedule or online courses.

Be sure to keep an eye on our upcoming blog that dives a bit deeper into injury reporting.

A person teaching an OSHA class in front of an audience

OSHA 10-Hour Construction Classes throughout Cape Cod, MA and the Islands

Thousands of construction workers throughout Cape Cod and the Islands require either an OSHA 10-hour or 30-Hour construction certification course. While many construction workers have taken the training as a result of state mandates or employer requirements, all construction personnel working on public funded contracts in Massachusetts are mandated to take an OSHA 10-hour course as part of the state’s contractual requirements. In addition, construction companies throughout Cape Cod and the Islands are increasingly requiring an OSHA 10-hour or 30-hour construction certificate as a prerequisite to employment.

Due to the increased demand for the OSHA 10-hour construction training on Cape Cod and the Islands, United Alliance Services, a local workplace safety training provider, has increased their staffing with additional OSHA authorized instructors.

“We recognize the demands of the local Cape Cod and Islands construction community and have increased our staff of Massachusetts based instructors and added more local training options to our schedule of services offered.”  Valerie Wakefield, President

We encourage our clients to have one of our OSHA authorized outreach instructors/consultants to visit their construction projects.  This visit can be utilized to assess OSHA compliance from an independent safety provider before an OSHA agent surprises them with an unanticipated visit.  If the project is publically funded, this visit becomes vital to ensuring regulatory safety practices are adhered to.    Many clients who have taken advantage of this complementary visit have followed up with OSHA 10 Hour Constructiontraining or the OSHA 10 Hour General Industry training for groups of their employees, contractors and sub-contractors.

We can arrange the OSHA 10-hour training to be done during the week or on the weekend. Our OSHA accredited instructors are exclusively authorized by the Occupational Safety & Health Administration’s Outreach training department to provide this OSHA training class at your location on dates and times that are best suited for your company so as not to interrupt productivity.

All of our OSHA 10-hour outreach training classes address several OSHA mandated standards such as: personal protective equipment (PPE); electrical safety; walking and work surfaces; and fall protection. However, OSHA does allow for elective topics for both construction and general industry to assure the training relates to your specific work environment.  Participants will leave the training class with increased safety knowledge and awareness and valuable reference materials regarding OSHA’s Code of Federal Regulations for Construction (29 CFR 1926) or General Industry (29 CFR 1910).

United Alliance Services supplies a number of clients, coast-to-coast, and throughout the Cape and the Islands with various workplace safety training and consulting services and can accommodate your training needs regardless of your location.

Our service territory on Cape Cod and the Islands include the following towns and islands:

Bourne, Sandwich, Falmouth, Mashpee, Yarmouth, Harwich, Dennis, Brewster, Chatham, Orleans, Eastham, Wellfleet, Truro, Provincetown, Barnstable, Hyannis, Plymouth, Buzzards Bay, Wareham, Onset, Martha’s Vineyard and Nantucket.

Our safety professionals are ready to help with your safety training needs with combinations of lectures, printed presentations and videotape presentations, web-based programming, and comprehensive follow-up testing. With our flexibility, we can provide training weekly, monthly, or as needed, and we can bring all of our programs to your site for convenience and less downtime. We’ll also customize training programs for your specific pieces of equipment or operational procedures. For information on local training, pricing, and availability, please click HERE or give us a call at 877-399-1698.

small-business-saturday-opt1

Small Business Saturday Discounts

Support your local small business by shopping small this Saturday, November 24th. After you’ve filled your belly with Thanksgiving turkey on Thursday, skip the Black Friday and Cyber Monday madness, and do your holiday shopping Saturday locally and support small businesses in your community.

Why is Shopping Small Important?

  • Small businesses improve local economies by creating jobs.
  • Shopping locally means less of a carbon footprint. Both you and your purchases have traveled less distance to make it home.
  • It saves you time! Forget about giant box stores where you have to navigate through an acre of aisles and long lines, dodging other shoppers’ carts and children amped up on sugary bribes.
  • When small, local businesses thrive, that means more taxes collected in your community that can go to things like schools, parks and community programs.
  • Small entrepreneurs dream big! Be a part of someone’s dream come true.
  • You get great deals!

Support our Small Business

In support of Small Business Saturday United Alliance Services and OccuMed of New England is offering a 10% discount for all open enrollment classes booked on Saturday, November 24th. To register, visit our open enrollment calendar. We’ll also discount any requests for proposals for private training classes received that day. To make a request, chat us on our website, email healthsolutions@occumedne.com or leave us a message by calling 833-OCCUMED.

Small Businesses Near Me

Shopping small is one of the easiest ways you can simplify your life and support your local community this holiday season. Check out the American Express Small Business Saturday Map for a list of small businesses in your area. Happy shopping and happy Thanksgiving!